Intro
The goal of video conferencing is to simulate a face-to-face meeting experience. A desktop or laptop, along with a webcam and microphone, is typically required. To make meetings more engaging and productive, interactive tools such as digital whiteboards can also be incorporated.
Post-pandemic, many small and large organizations have shifted to online or hybrid work models. As a result, businesses must invest in tools that promote collaboration regardless of employee location. However, video conferencing solutions are not always affordable, and small businesses do not always require high-end setups.
That’s why we have curated a list of the 12 best video conferencing tools for small businesses. These tools are selected based on affordability, performance, and essential features to help you choose the right solution for your needs.
The 12 Best Video Conferencing Tools for Small Businesses
Video conferencing often involves one-on-one or team discussions, making high-quality audio and video essential. For small businesses, the priority is to invest in solutions that offer reliable performance without exceeding the budget.
In this guide, you will discover affordable and efficient audio-visual hardware solutions suitable for startups and growing businesses.
Why Video Conferencing Tools Are Important for Small Businesses
Small businesses usually start with limited teams and require constant collaboration. Investing in expensive conferencing systems may not always be feasible. Therefore, it is important to choose tools that are cost-effective, user-friendly, and reliable.
Video conferencing solutions can include both software and hardware tools. Selecting the right option ensures smooth communication without unnecessary expenses.
Best Video Conferencing Tools for Business Use
Below is a curated list of affordable and reliable video conferencing tools designed to enhance your meeting experience.
1. Philips All-in-One Portable Video Conferencing Solution (4K Camera & Microphone)
This all-in-one solution offers exceptional audio and video quality, including 4K video, pan/tilt/zoom functionality, and automatic voice tracking. It is ideal for conference rooms and collaborative meetings.
- 4K HD camera with 360° recording
- 4-array high-quality microphone
- Zoom and tilt control for presentations
- Built-in loudspeaker with clear audio output
- Portable battery support
Price: INR 60,000
2. Philips Video Conference Camera – PSE0520 (2K Ultra HD)
This modern webcam delivers high-quality 2K visuals and clear audio, making it ideal for professional meetings and remote collaboration.
- Ultra HD 2K video quality
- Automatic light correction
- Precision optical lenses
- Dual stereo microphones with noise cancellation
- Compatible with laptops and desktops
- Supports both vertical and horizontal display modes
Price: INR 14,000 – 15,000
3. Philips PSE0800 Smart Meeting Camera & Soundbar
An integrated audio-video conferencing solution designed for professional meetings.
- 120-degree ultra-wide camera
- 5x zoom with autofocus
- 6-meter long-distance audio pickup
- High-fidelity speakers
- Auto-tracking with voice recognition
Price: INR 1,28,000
4. Barco ClickShare CX-20
A wireless presentation and conferencing system ideal for small meeting rooms and huddle spaces.
- Wireless content sharing
- Bring Your Own Device (BYOD) support
- Cloud-based management
- High data security
- 4K UHD video output
Price: INR 1,75,000
5. Barco ClickShare CX-30
An advanced version of CX-20 with enhanced features for medium-sized meeting rooms.
- Enhanced BYOD support
- Remote collaboration capability
- Cloud storage and management
- 4K UHD video quality
Price: INR 2,26,000
6. Polycom RealPresence Group 700
A premium video conferencing system offering advanced facial recognition and superior audio quality.
- Eagle Eye camera technology
- Noise and echo cancellation
- One-touch meeting access
- Compatible with Zoom and BlueJeans
7. Cisco Webex DX80
A personal desktop collaboration system with a built-in display and webcam.
- 23-inch display
- Single-touch meeting access
- 120-degree camera coverage
- Whiteboarding and annotation support
Price: INR 1,93,533
8. Avaya XT5000
Designed for large conference rooms, this system supports multi-party meetings and enterprise integration.
- Embedded multi-party codec
- Microsoft Exchange integration
Price: INR 6,47,810 – 8,09,762
9. Lifesize Icon 700
A versatile conferencing system suitable for teams of all sizes.
- 4K Ultra HD video
- Active noise cancellation
- Touch-based controls
Price: INR 6,07,420
10. Logitech MeetUp
A compact and portable conferencing solution for small meeting rooms.
- Auto framing
- Wide software compatibility
- Portable design
Price: INR 72,797
11. Polycom CX5100
A 360-degree video conferencing camera with voice tracking.
- Panoramic video streaming
- Wide audio frequency range
- Compatible with Microsoft Teams and Skype
Price: INR 4,04,181
12. AVer EVC950
A professional-grade conferencing system designed for large enterprises and multi-site meetings.
- 1080p video across multiple locations
- 18x zoom camera
- Voice-activated layout switching
- One-touch recording
Price: INR 7,28,705
Summary
With this curated list of affordable yet high-performing video conferencing tools, small businesses can confidently choose solutions that meet their communication needs. Our aim is to simplify technology decisions and help businesses grow efficiently.
